Medical Secretary

Job summary To provide a comprehensive service to the consultants and speciality teams, with the minimum ofsupervision. Organise your own workload and co-ordinate activities with other medical secretariesto ensure that an efficient service is provided. It is essential that you show initiative commensuratewith the role and it is vital that confidentiality should be maintained at all times. Ensure cross coverworking where possible. Main duties of the job 1. To provide a comprehensive service to consultants and speciality teams including nursepractitioners/clinicians.4. To manage and maintain 18 week pathways including tertiary referrals to external trusts,and ensure these are accurately recorded on PAS system. Keep track of referrals toensure patient is reviewed promptly. Check that follow up appointments are arranged inconjunction with Referral to Treat (RTT) patient pathway.5. Mentor, train and supervise relevant staff as required.6. Support consultants in non clinical activities role by preparing presentation documentsusing relevant packages and arranging meetings, set agenda, circulate agenda/supportingpapers as appropriate, and take minutes at meetings.7. Ensure appropriate personnel are informed of consultant annual leave/study leave. Keepconsultants informed of junior doctor leave, as it could have an effect on the service.8. Organise and maintain consultant's admissions. Cancel and add patients to the waiting list,as appropriate, ensuring lists are updated, and patients contacted. Liaise with waiting listoffice, anaesthetic department and ward. Complete and amend theatre lists appropriately.9. Type dictation from audio transcription of clinical correspondence and documentation.Type discharge summaries as appropriate. Maintain an effective track on inpatient referralsto ensure patient is reviewed promptly. About us Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital. We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women's NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients. UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond. For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West. Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Women's Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK's largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services. For roles at Liverpool Women's, visit their careers page. Details Date posted 10 September 2026 Pay scheme Agenda for change Band Band 4 Salary £28,392 to £31,157 a year per annum pro rata Contract Permanent Working pattern Full-time Reference number 287-ASUR-2-26 Job locations Broadgreen Thomas Drive liverpool L14 3LB United Kingdom Job description Job responsibilities 10. Check against clinical letters to ensure appropriate follow up arrangements/investigationsare in place. Rectify if not.11. Allocate and check the work of other staff12. Ensure sickness absence and annual leave of clinical staff is reported.13. Assist with the investigation and compilation of responses to complaints/incidents, helpingto ensure this is done with the optimum deadlines set by the Trust.14. Work from initiative using own judgement, acquired knowledge and tact to deal with queriesand resolve situations or refer to appropriate person.15. Carry out appraisals as appropriate16. Organise and order stationery as appropriate.17. Ensure all junior staff mandatory training is up to date and report accordingly.18. Deal with enquiries either on the telephone of face to face from patients, consultants, juniordoctors and colleagues in an appropriate manner.19. Ensure all correspondence relating to patient care is acted upon in a timely manner.20. Accurate check of patient demographics using the Patient Administration System (PAS),including registration screen, checking patients details are correct, and tracking of casenotes.21. Assist with audit/research data collection as required.22. Obtain information as requested by line manager23. Be able to work as part of a team, promote effective flows in the department to