Medical Secretary

Job summary This is an office-based post within the Histopathology Department (located at the Cotman Centre), which forms part of the Cellular Pathology directorate. The department has a workload of around 83,000 patient requests per year. This presents an opportunity to be part of an excellent team working in a busy, modern, progressive hospital laboratory service. Histopathology receives and processes patient samples to provide diagnostic reports to hospital clinicians and General Practitioners. This is a good opportunity to learn administrative work practices and work with a committed team of office, laboratory and consultant staff. The service is currently moving towards a full digital pathology reporting system and has UKAS ISO 15189 accreditation. Main duties of the job The role will provide an important supporting role to the medical secretaries and consultant pathologists. Your main duties will include: To provide an essential point of contact between the hospital, medical staff, general practitioners and other outside agencies. Accurately transcribe from audio dictation, all correspondence to GPs, other hospitals and outside agencies relating to the patient pathway. Process routine and non-routine correspondence independently. Verify the accuracy of all reports according to departmental policy and ensure results are made available in a timely manner. Organise and support meetings including minute taking as necessary, ensuring the distribution of minutes. Assist with staff training. About us Join us at the Norfolk and Norwich University Hospital and be part of a workforce of over 10,000 staff! The NNUH is one of the largest NHS trusts in the UK, providing first-class acute care for around one million people, living in Norfolk and surrounding areas. We are a teaching and research hospital, at the forefront of innovation, home to state-of-the-art facilities, such as the Quadram Institute. We are pleased to work closely with the University of East Anglia, providing teaching opportunities for our staff and placement opportunities for their students. We attract some of the best and leading professionals from across the country and are proud that our workforce represents 94 countries from across the world. We are a friendly, collaborative hospital, working with local services and home to N&N Hospitals Charity. We can offer you the full range of NHS benefits/discounts and in addition: Flexible working hours Fast Track Staff Physiotherapy Service Multi Faith prayer room at NNUH Colney Lane site Discounted gym memberships Excellent pension scheme and annual leave entitlement Wagestream - access up to 40% of your pay as you earn it Free Park & Ride service direct to NNUH Colney Lane site Free 24-hours confidential counselling support On-site Nursery at NNUH Colney Lane On-site cafes offering staff discounts at NNUH Colney Lane Support in career development Flexible staff bank Salary Sacrifice schemes including lease cars, Cycle to Work scheme and home electronics Details Date posted 15 September 2026 Pay scheme Agenda for change Band Band 3 Salary £25,760 to £27,476 a year per annum (pro rata) Contract Permanent Working pattern Full-time, Part-time, Flexible working Reference number 234-26-E0858 Job locations Histopathology, Cotman Centre Colney Lane Norwich NR4 7UB United Kingdom Job description Job responsibilities The role will provide an important supporting role to the medical secretaries and consultant pathologists. Your main duties will include: To provide an essential point of contact between the hospital, medical staff, general practitioners and other outside agencies. Accurately transcribe from audio dictation, all correspondence to GPs, other hospitals and outside agencies relating to the patient pathway. Process routine and non-routine correspondence independently. Verify the accuracy of all reports according to departmental policy and ensure results are made available in a timely manner. Organise and support meetings including minute taking as necessary, ensuring the distribution of minutes. Assist with staff training Please view the attached job description for full details of the role and use your supporting statement to confirm how you meet the essential and desirable criteria on the job specification. Please note that this advertised position, which is part of occupation code 4211 does not meet the UKVI eligibility requirements for a Skilled Worker Visa. The Trust would not be able to issue a Certificate of Sponsorship for this role. Please note due to high volume of applications for some posts, this post may close before the displayed closing date. We recommend that you apply for this role asap. Job description Job responsibilities The role will provide an important supporting role to the medical secretaries and consultant pathologists. Your main duties will include: To provide an essential point of contact between the hospital, medical staff, general practitioners and other outside agencies