Doctors Receptionist / Care Navigator

Job summary Part-time receptionist/ Care Navigator required for GP practice in Southend-on-Sea. Hours will be 15 to 25 per week, worked on a rota basis between 8:00am and 6:30pm, Monday to Friday, with a mixture of morning and afternoon shifts. Applicants must be available to work at any time during these hours. You will work as part of a busy team providing administrative and reception support to the general smooth running of the surgery. Previous System One and GP reception experience is essential for this role. Main duties of the job Main duties of the receptionist/administrator role will include; Face to face and telephone communication with patients and external contacts, booking appointments, dealing with patients queries, taking messages, liaising with doctors, nurses and administrative staff. A wide range of administrative support tasks, including scanning documents, processing prescriptions, using our online triage system and general admin duties as required. About us We are a medium sized surgery looking after approximately 8000 patients, with a clinical team of GPs, Nurses and Associate Practitioners. We have a dedicated and supportive team of receptionists, secretaries and administrators who you will be working alongside on a daily basis. Details Date posted 14 September 2026 Pay scheme Other Salary £12.71 an hour Contract Permanent Working pattern Part-time Reference number A4851-26-0001 Job locations 27 Southchurch Boulevard Southend on Sea Essex SS2 4UB United Kingdom Job description Job responsibilities The post holder will work as part of a busy reception and administration team, providing a professional, efficient and friendly service to patients and visitors. Main Duties and Responsibilities Receive, assist and direct patients accessing practice services, including use of the online triage system (Anima). Manage incoming telephone calls, handling enquiries courteously and efficiently. Book, amend and cancel appointments in accordance with practice procedures. Register new patients and process temporary resident requests. Signpost patients to the most appropriate service or healthcare professional. Process prescription requests in line with practice protocols. Maintain accurate patient records and update demographic information as required. Process incoming clinical correspondence and undertake general administrative duties. Handle patient enquiries both face-to-face and over the telephone. Take accurate messages and ensure they are passed promptly to the appropriate team member. Support the smooth day-to-day running of the practice. Work collaboratively with clinicians, administrative staff and external healthcare organisations. Undertake any other reasonable duties appropriate to the role as requested by the Partners or Practice Manager. Confidentiality The post holder will have access to confidential patient and practice information and must maintain confidentiality at all times in accordance with GDPR, Data Protection legislation and Practice policies. Training and Development The post holder will participate in mandatory and role-specific training and contribute to their own professional development. Job description Job responsibilities The post holder will work as part of a busy reception and administration team, providing a professional, efficient and friendly service to patients and visitors. Main Duties and Responsibilities Receive, assist and direct patients accessing practice services, including use of the online triage system (Anima). Manage incoming telephone calls, handling enquiries courteously and efficiently. Book, amend and cancel appointments in accordance with practice procedures. Register new patients and process temporary resident requests. Signpost patients to the most appropriate service or healthcare professional. Process prescription requests in line with practice protocols. Maintain accurate patient records and update demographic information as required. Process incoming clinical correspondence and undertake general administrative duties. Handle patient enquiries both face-to-face and over the telephone. Take accurate messages and ensure they are passed promptly to the appropriate team member. Support the smooth day-to-day running of the practice. Work collaboratively with clinicians, administrative staff and external healthcare organisations. Undertake any other reasonable duties appropriate to the role as requested by the Partners or Practice Manager. Confidentiality The post holder will have access to confidential patient and practice information and must maintain confidentiality at all times in accordance with GDPR, Data Protection legislation and Practice policies. Training and Development The post holder will participate in mandatory and role-specific training and contribute to their own professional development.