Band 4 Emergency Department Administrator

Job summary The post holder will provide a comprehensive and efficient secretarial and admin provision to the Medical, Nursing and Operational Team at Birmingham Heartlands Emergency Department. The team consists of five members of staff, and we would welcome a candidate with strong communication skills and an interest in being part of a busy team. The successful candidate is required to be experienced in minute taking, have excellent time management skills with the ability to problem solve and deal with staff and patient enquiries. It is important that the candidate understands confidentiality and NHS Governance Processes. The successful candidate will be expected to work on their own initiative and work well as part of the team. Main duties of the job The candidate will be expected to work through Radiology Reports and action the clinical outcomes. This requires liaison with the ED Consultant Team and MDT working. The team member will also triage complaints to the department, ensuring they are allocated to the correct clinician for review and managed in a timely manner. The successful candidate will have a named number of medics / nurses that they are responsible for and will provide administrative support to the team. Knowledge and use of various Microsoft Office Software programmes including Outlook, Word, PowerPoint, Excel, Access (database) to produce clinical letters and other relevant correspondence, is essential to the role. About us University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role. Details Date posted 23 September 2026 Pay scheme Agenda for change Band Band 4 Salary £28,392 to £31,157 a year Contract Permanent Working pattern Full-time, Flexible working Reference number 304-9015259 Job locations Heartlands Hospital Bordesley Green E Birmingham West Midlands B9 5SS United Kingdom Job description Job responsibilities *Please Note : For a detailed job description for this vacancy, please see attached Job Description* Job description Job responsibilities *Please Note : For a detailed job description for this vacancy, please see attached Job Description*